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Bridges: 12. ACADEMIC ADVISING

Bridges

12. ACADEMIC ADVISING

12. ACADEMIC ADVISING

QUOTES FROM THE FIELD:

“A joyful moment for me as an academic advisor is when I can help an advisee notice that they already have a good answer to the problem. Primarily, an advisor is expected to assist students by clarifying major/minor requirements and relevant school policies. This information is already available in the university bulletin and on the official website. However, many students seek guidance from an advisor because it is not always easy to make a good decision. For instance, a student couldn’t make up her mind whether to choose the international business studies major for career success or to take the art major for her personal passion. It seemed to me that ‘picking the best one’ was her only thought. Instead, I suggested that she choose business as her major but also choose art as a minor. This idea excited her, and she thanked me for my ‘simple solution.’ For me, advising is a sort of Socratic education in which the advisor brings out a student’s own ideas through questions and discussion.”

—Shota Fujii
Academic Advisor, Temple University, Japan Campus

There is nothing more important for transferring to a university or graduating in a timely manner than planning your course schedule carefully. If you forget to take certain classes or take classes in the wrong order, it can cause major delays toward graduation. If you don’t finish your general education classes before you start exploring a major, you might not be cleared to take higher-level classes. Similarly, you might not be able to transfer from your city college to a four-year university unless you complete your general education courses first. Remember the maze from the introduction of this book? Course planning is one of the clearest examples of how students with legacy knowledge get through college quicker than those students without it do. Luckily, you don’t have to figure out your course schedule on your own. You should visit with your school’s academic advising center each semester so that you can have a clear path to graduation.

Academic advising can be very helpful if you are planning to transfer to another institution. There are many kinds of transfers:

•Two-year college to four-year public or private university

•Four-year public university in your state to another in your state

•Four-year public university in your state to another outside of your state

•Four-year public university to a private university

•Private university to a four-year public university

•Private university to another private university

•University outside the United States to one inside the country

When a student transfers from one school to another, there are many possible outcomes. Hopefully, the progress you made at your current institution will directly transfer to the next. Most of the time, this will be the case if you transfer from one large public university to another. However, if you transfer between public and private universities, classes and learning outcomes will not always match. Therefore, while you qualify to be a junior (third-year) student at one institution, you might end up being a sophomore (second-year) student at your new institution. This is because your new institution has some foundational yet unique courses that you could not have taken at your previous institution and that you must complete before you can be “junior-standing.” Similarly, transferring from a foreign university to a United States university can have many imbalances that affect your standing. While you might be a junior at your home institution, you might be a sophomore or even a freshman at your new institution if the credits you try to transfer cannot be equated with anything on your new campus. The frustrating part of transferring is that many institutions will not publicly post course equivalencies. Instead, the decision on whether a course from your previous institution counts or not is simply up to the review of staff at your new institution. Therefore, speaking with academic advising at both your current and your expected new institution is extremely important.

The academic and career planning timeline in the bulleted list below is my remix of the open textbook No Limits, pp. 195-197:

If you’re attending a two-year college, read the following list. If you’re attending a four-year university, skip down to the next set of bullet points. The two plans are similar, but the students at two-year colleges who do not plan on transferring have to plan for graduation and careers at a faster pace. For students at a two-year college:

•During your first year of college . . .

∘Meet with an academic advisor to plan your schedule. Make sure you are set to satisfy your college’s core requirements. Start exploring different major options. Make an appointment each semester with an academic advisor to discuss your progress toward graduation.

∘Research which services your college’s career center offers.

∘Attend two academic or professional seminars hosted by two different departments. You might hear a talk that interests you and persuades you to think more seriously about taking on a particular major.

∘Visit the career center and start looking over job listings. Just get an idea of what they look like and what kinds of jobs are being advertised at your college.

∘Get information from the career center about internships available for second-year students. You’re not applying yet, but you should know what kinds of opportunities are available through your school.

∘Participate in student organizations and clubs to develop your leadership skills.

∘Attend a job fair. Don’t try to talk to the representatives yet; you’re not ready to apply. Just get an understanding of the environment. Notice how other student candidates are dressed, how they are prepared, and how they act. Notice which companies are present (and which are not that you would like to apply to).

•During your second/last year of college . . .

∘Make an appointment each semester with an academic advisor to discuss your progress toward graduation.

∘Attend two career seminars (such as resume preparation or interview skills).

∘Register for an internship (if it is important for students in your major).

∘Develop a complete and effective resume and cover letter. Then, make an appointment with your career center to have them reviewed.

∘Try to get a leadership position on campus, either in a student governmental organization or in a social or volunteer club.

∘Make friends with graduating students in your major. Try to keep in touch with them as they search for jobs.

∘Become familiar with at least three career options in your major. You can do this in consultation with your career center or by conducting “informational interviews” with working professionals. Sometimes, your career center or even your professors can help you set up these meetings with these professionals.

∘If you’re considering transferring to a four-year university, begin researching which universities your college has connections with. Some colleges are “feeder schools” for universities, meaning that university accepts many students from that college on a somewhat guaranteed basis as long as students meet certain requirements. However, you don’t have to transfer to one of these local schools. Instead, you should research universities all across the country if you’re interested. Seek out universities that have strong records in your major of interest, are in areas in which you’d like to move, or that provide resources and opportunities that interest you. Many colleges have transfer services offices at which you can receive information, advice, and support.

∘Apply for graduation. You must apply to graduate. Simply completing all of your required classes will not guarantee that you “graduate.” By applying for graduation, you are signaling to the college administration your plan to stop taking classes and to receive your degree. Some students, even after completing the classes for an associate degree, will continue taking classes in pursuit of a second associate degree or a certificate. Therefore, if you don’t apply for graduation, the college will not know your intent. Also, make sure that you apply for graduation by the scheduled application date. For example, if you want to graduate in May, the application deadline might be in April or even March. If you do not apply in time, you will have to wait until the next graduation to receive your degree, which could be in December of that year. This delay might affect your job searching or your plans to transfer to a four-year university.

∘Register with your career center’s job listing service so that you can be informed about currently available positions for students in your major.

∘Check with the career center for information on companies that will be doing interviews on your campus.

∘Attend a job fair. This time, you’re actually trying to get an interview. Come prepared, come professional, and come as yourself. First impressions are very important, so pace yourself and only talk to a representative when you’re calm, confident, and ready.

The following bulleted list is for students attending a four-year university:

•During your first year of college . . .

∘Meet with an academic advisor to plan your schedule. Make sure you are set to satisfy your university’s core requirements. Start exploring different major options.

∘Research which services your university’s career center offers.

∘Attend two academic or professional seminars hosted by two different departments. You might hear a talk that interests you and persuades you to think more seriously about taking on a particular major.

∘Visit the career center and start looking over job listings. Just get an idea of what they look like and what kinds of jobs are being advertised at your university.

∘Start writing a resume. Take note of big projects, activities, and committee work you do, as well as any university honors you receive while you’re a student.

∘Participate in student organizations and clubs to develop your leadership skills.

∘Attend a job fair. Don’t try to talk to the representatives yet; you’re not ready to apply. Just get an understanding of the environment. Notice how other student candidates are dressed, how they are prepared, and how they act. Notice which companies are present (and which are not that you would like to apply to).

•During your second year of college . . .

∘Visit academic advising to talk about the grades you received in your first year. Get their opinion about what major you seem best fit for.

∘Get information from the career center about internships available for third- and fourth-year students. You’re not applying yet, but you should know what kinds of opportunities are available through your school.

∘Start writing a resume. Take note of big projects, activities, and committee work you do, as well as any university honors you receive while you’re a student.

∘Attend two more academic seminars in fields very different than what you attended in your first year. You might have an idea of what you want to major in, but perhaps you’ve never thought of these other fields. Before you dedicate yourself to a particular major, make sure you’ve thought about every option.

∘Once you have weighed your major options carefully, apply to and get accepted into a department for your major.

∘Attend a job fair. Don’t try to talk to the representatives yet; you’re not ready to apply. Just get an understanding of the environment. Notice how other student candidates are dressed, how they are prepared, and how they act. Notice which companies are present (and which are not that you would like to apply to).

•During your third year of college . . .

∘Make an appointment each semester with an academic advisor to discuss your progress toward graduation.

∘Attend two career seminars (such as resume preparation or interview skills).

∘Register for an internship (if it is important for students in your major).

∘Develop a complete and effective resume and cover letter. Then, make an appointment with your career center to have them reviewed.

∘Try to get a leadership position on campus, either in a student governmental organization or in a social or volunteer club.

∘Make friends with graduating students in your major. Try to keep in touch with them as they search for jobs.

∘Become familiar with at least three career options in your major. You can do this in consultation with your career center or by conducting “informational interviews” with working professionals. Sometimes, your career center or even your professors can help you set up these meetings with these professionals.

∘Attend a job fair. Don’t try to talk to the representatives yet; you’re not ready to apply. Just get an understanding of the environment. Notice how other student candidates are dressed, how they are prepared, and how they act. Notice which companies are present (and which are not that you would like to apply to).

•During your fourth year of college . . .

∘Apply for graduation. You must apply to graduate. Simply completing all of your required classes will not guarantee that you “graduate.” By applying for graduation, you are signaling to the university administration your plan to stop taking classes and to receive your degree. Some students, even after completing the classes for a bachelor’s degree, will continue taking classes in pursuit of a second major. Therefore, if you don’t apply for graduation, the university will not know your intent. Also, make sure that you apply for graduation by the scheduled application date. For example, if you want to graduate in May, the application deadline might be in April or even March. If you do not apply in time, you will have to wait until the next graduation to receive your degree, which could be in December of that year. This delay might affect your job searching or your plans to apply to graduate school.

∘Register with your career center’s job listing service so that you can be informed about currently available positions for students in your major.

∘Check with the career center for information on companies that will be doing interviews on your campus.

∘Reach out to those friends you made last year in your major. Did they get jobs? If so, where? How hard was it to find that job? Are they satisfied with the job?

∘Attend a job fair. This time, you’re actually trying to get an interview. Come prepared, come professional, and come as yourself. First impressions are very important, so pace yourself and only talk to a representative when you’re calm, confident, and ready.

After you graduate, consider joining your university’s alumni association. Below is my own personal story about joining an alumni association:

I graduated from Columbia University with my master’s degree in 2011, and I knew that being part of a “Columbia University alumni network” would be a great asset. However, I was hesitant to join events because of the membership costs (I already owed enough money for my Ivy League education!) and because I wasn’t sure it would be “worth it” in terms of who I would meet and what kinds of relationships I could build. The first alumni event I ever attended was in 2019 at The Peninsula Hotel in Tokyo (a five-star hotel), and the event admission fee was 5,000 Japanese Yen (my lunch budget for two weeks). It was a joint party with alumni from Princeton University and Cornell University. Admittedly, I was more nervous joining this party than I was on my first day of classes at Columbia. I was in a room with architects, engineers, and business managers, all of whom I was sure made much more money than I did and were much better connected than I was. I awkwardly stood around a snack table eating pita chips and drinking pinot grigio, looking at my watch, and thinking about just giving up and leaving. Thankfully, a man walked up to me. He was looking at my nametag that had a blue circle on it, which signified my Columbia alumnus status. He introduced himself, telling me that he also went to Columbia about seven years before I did. We started having a nice conversation about living in New York City and its similarities and differences from Tokyo. Then, when he asked for my Facebook account information, we realized we had a similar friend: his cousin! I met his cousin in New York City when I was a student, and his cousin and I had stayed friends over the years, going out to dinner occasionally. Not only did this one meeting with the association encourage me to stay connected to the friends I had already made while I was a student, but it also smoothly introduced me to new, interesting people with which I had a commonality. I look forward now to attending future events, even though I will have to budget my lunches accordingly so that I have some money saved up for them.

Ultimately, the advising center staff is there to help you safely, efficiently, and effectively cross the bridges that you’ll face. Take their advice.

Self-Reflection/Discussion Questions:

1.What kinds of classes are you most looking forward to taking? Which are you least looking forward to?

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